Archive for November, 2008

Happy Thanksgiving – Take The Week Off!

Sunday, November 23rd, 2008
Here's Hoping That This Week Is Special For Everyone

Here's Hoping That This Week Is Special For Everyone

Loyal readers & subscribers, here’s hoping that this upcoming week is a great week for you – I’m taking it off! Blogging will resume next week…

For my readers in the U.S., you know that this week is all about family, turkey, and of course football. I’m not sure what it is about turkey that always seems to make everyone fall asleep, but I’m hoping that when I wake up this year the economy will be on an uptick, gas will still be under $2 / gallon,  and the world will have settled down for awhile.

For my international readers, pretty much all of the United States will be taking time off this week to celebrate the arrival of Europeans into the New World. For better or for worse, it’s what has gotten us to where we are today and we think that that’s a good thing.

Have a happy and safe week no matter where you are and we’ll talk next week.

- Dr. Jim Anderson

Need Some Help With Self-Promotion At Work?

Saturday, November 22nd, 2008
In Order To Be Successful, You Need To Know How To Promote Yourself

In Order To Be Successful, You Need To Know How To Promote Yourself

It’s just a little bit off-topic, but Meridith Levinson over at CIO.com just interviewed me as a part of an article that she wrote titled Self-Promotion at Work: 8 Tips for Shy People.

In these times of economic uncertainty, these tips might be just what the Doctor ordered for your career. Check the article out and let me know what you think about it.

How To Protect Your IT Career From Sabotage

Friday, November 21st, 2008
Your Career Is Being Threatened By Backstabbers - Do You Know What To Do?

Your Career Is Being Threatened By Backstabbers - Do You Know What To Do?

They really are out to get you, you know. All those schemers who want your job, your promotion, your bonus are even as you read this sitting at their desk scheming how best to make you look bad, take credit for your work, or even how to get you fired. In this down economy, those who have it in for you are even more likely to take action because so many firms are in the process of trimming headcount that they want to save their jobs by taking yours. What’s an IT leader to do?

Your career sabotage problems begin when you detect that someone is out to get you. Once you are aware that something is going on, it’s going to bug the heck out of you. You are now officially in a bind: if you complain, then there is a good chance that you are going to be viewed as “… not being a team player”, if you ignore it and do nothing, then you can pretty much kiss any future promotions goodbye.

So just what kind of actions do backstabbers take to bring you down? Here’s a quick list – let’s see how many of them you recognize as having been done to you either now or in the past:

  • Taking Credit For Your Work: this is a classic. The backstabber talks with you to find all about work that you have been doing and then represents that work to others as having been done by them. Sometimes they will even tell you that you’ve done a poor job and ask you to not talk about it so that you don’t look foolish – and so they can take credit for it.
  • Spreading Rumors About You: this can be a sneaky one because it can go on for a long time without you knowing about it. If you have a good network, somebody besides you will probably hear about the rumors before you do and tell you. Otherwise you’re just going to have to keep your ears open and detect what people seem to be saying about you.
  • Project Sabotage: In this case, the saboteur realizes that your career advancement depends on the project that you are in charge of being a success. Once they know this, they will be willing to work very hard to cause your project to fail. Withholding needed resources or providing needed information late are two easy ways to drill holes in your project boat.

It sure seems like it will be easy for others to sneak in to our rooms in the middle of the night and make off with our careers. Is there anything that we can do? It turns out that yes, there are things that you can do to protect yourself and your career. They aren’t easy and they don’t always work, but they sure are better than sitting around and waiting for the axe to fall on you because of the actions of others. Here are some thoughts:

  1. Keep your cool: the last thing that you want to do is to flip out. If you let your temper get the better of you, then you’ll have fewer options for solving the sabotage problem.
  2. No Direct Confrontation: Look, if they’ve been clever enough to try to get you out of their way, then they’ve probably not left any evidence lying around. Even if you could get all CSI on them, you are in a workplace and nobody really cares about that piece of hair that you found that clearly shows that your saboteur was the one that spread the rumor that you were hard to get along with.
  3. Make Sure The Rumors Are Not Correct: So this is just a bit awkward, is there a possibility that the rumors could be right? Take a moment to look in the mirror and do some hard thinking. If the stories are correct, then you’ve got other problems to solve.
  4. Love Those Timestamps: people can only take credit for your work if nobody else knows that you did the work first (first come, first served). What this means is that email can be your new best friend. When you are reporting on results or completed work, send out an email telling as many people as possible. This way the world will know that you did the work and when you did it. This can stop a saboteur in his / her tracks.
  5. Talk To Your Boss: At the end of the day, your boss is the one who really has control over your career. You need to have a talk with him/her and let them know what’s going on and ask for their help in resolving it. After all, this is just the kind of personnel thing that bosses are there to take care of.
  6. Talk To Your Boss’ Boss: Of course, if it’s your boss that is doing the backstabbing, you really need to get some outside help. Talking with his/her boss is one way to do this. Another way is to talk with someone else at that same level and ask them to intervene.

Of course, if it turns out that it’s your boss that is doing your career in, you’ve got a real problem. There is a very good chance that in the end it’s going to be either you or him/her once you start to put a stop to the sabotage. Make sure that your resume is up-to-date because there is a good chance that you just might be needing it soon…

Have you ever found yourself in a situation where someone was trying to sabotage your career? How did you find out about it? What did you do to stop the sabotage? In the end were you able to save your career? Leave me a comment and let me know what you are thinking.

What Can Cool Design Firms Teach IT Managers?

Wednesday, November 19th, 2008
Design Firms Can Help IT Mangers Look At Difficult Problems Differently

Design Firms Can Help IT Mangers Look At Difficult Problems Differently

Each and every IT manager has problems. These problems run from the simple (“How can I meet that deadline”) to the more complex (“These people don’t like each other, how can I get them to work as a team?”). Sometimes we run into problems that despite our deep belief in ourselves, we just don’t seem to be able to solve. What to do then? I’m afraid that all too often we have a habit of just letting the problem linger. We believe that we are the only ones who will eventually be able to solve it and so we just let the problem sit there because we think that we’ll eventually be able to dream up a way to solve it someday. Well guess what, that’s probably not going to happen. Some innovative firms are doing something about this problem – they are reaching out to those really cool design firms that you are always reading about and asking for management help.

One great example of this was reported on by Phred Dvorak in the Wall Street Journal. Dvorak found out that the extremely cool design firm IDEO (they came up with the concept for Apple’s first mouse and apparently also the first soft-handled toothbrush) was contacted by the Sloan-Kettering Cancer Center to help find ways to make chemotherapy easier on patients. Instead of doing what pretty much any IT manager would do – which is to document and study the process of treating patients, the kids at IDEO instead decided to look at the process from the patients point-of-view. The IDEO team had Sloan-Kettering staff follow patients from their home to the clinic and then all the way through their treatment. Before IDEO had been brought in, the Sloan-Kettering folks had naturally assumed that waiting time was the biggest deal to their patients and had been trying a bunch of tweeks to reduce it. It turns out that they were wrong.

The IDEO team discovered that there is another step in the process that caused more concern than all the waiting time in the world. There is a test that patients need to take in order to find out if they are strong enough to be treated on a given day. Waiting for the results of that test is what really concerned their patients. When the clinic started offering this test the day before the treatment so that patients would know if they really were going to be treated, then customer satisfaction soared.

So what does all of this cancer treatment stuff have to do with IT leadership? Simple, the IDEO team has a great deal to teach us about solving people problems. We love technology and we often feel that if we have enough metrics than we can solve any problem. However, sometimes what is really called for is for us to stop playing ourselves and instead start to play the role of our staff and our customers. Taking the time to see the world from their point-of-view and understanding the constraints that they are living with can go a long way towards helping us to find new and innovative ways of solving those problems that have been lingering for too long.

What problems does your IT department have that despite multiple attempts you have not been able to solve? Have you ever brought in an outside design firm to help get a fresh look at a problem? Were they able to come up with a solution that you had not though of? Leave me a comment and let me know what you are thinking.

IT Manager Challenge: Bridging That Generation Gap

Wednesday, November 12th, 2008
IT Managers Need To Start To Change How They Manage The Next Wave Of IT Workers

IT Managers Need To Start To Change How They Manage The Next Wave Of IT Workers

The workplace is a-changing. As more younger workers start to flood into IT departments (ok, “Millennials” if you must) a lot of what used to work from a management point-of-view has stopped working and this is leaving IT managers with more questions than solutions. There are roughly 80 million workers in this next wave and they are hitting IT especially strongly. IT managers had better find a way to bridge generation gap and do it quickly!

What’s especially interesting about this new wave of IT workers is that the greatest probability of conflict in the workplace exists not between them and the older workers (the baby boomers), but rather between them and the wave that went before them – the Gen X/Y crowd who make up most of today’s front-line managers. The reason that there is little conflict between the next wave and the boomers is because the boomers remind this new batch of workers of their parents and so the rules for interaction on both sides are already known quite well. It’s when the Gen X/Y managers try to impose the old way of doing things that conflict can arise.

However, IT managers can take heart in the fact that it is the IT department that might have a leg up on how best to adapt to the next wave of workers. The culture that we’ve built into our IT departments is actually ideally suited to how younger workers choose to view the world. The world of IT has been, out of necessity, built around constant change and because of that has developed an informal culture. Trends like permitting casual dress in the workplace and rapid adoption of new technologies define the IT department and so should serve to match the expectations of the younger generation.

All that being said, IT managers are going to have to make some changes in order to accommodate their new workers. One of the biggest areas that is going to have to change is how workers get trained to do their jobs. Older workers (sorry Gen X/Y, this time this includes you) are used to the classroom experience. However the new wave of workers grew up playing video games and learning as they went along. This means that they have become accustomed to learning in a hands-on experiential style. Before you rip up the textbooks and jump feet first into the new style learning pond, you need to keep in mind that not all of your workers will respond well to this style of learning – your older workers will still want written material to study and a classroom in which to learn it.

The savvy IT manager will realize that the arrival of a new crop of workers with good IT skills actually opens the door to one-on-one mentoring. This type of informal two-way mentoring give the new workers an opportunity to share their knowledge of new technologies and social networking with older IT workers. Likewise the older IT workers can share their knowledge of how the business actually works with the incoming workers.

Yes, once again IT departments will be facing changes. However, with change also comes opportunity. The IT managers who figure out a way to harness the change in order to benefit both the incoming workers and the existing IT workers will be the ones who help their companies to succeed.

Has the next wave of IT workers already started to take over your IT department? Are you starting to see conflicts between these new workers and the existing Gen X/Y managers? Is your company taking any steps to smooth out this change and the conflicts that it brings? Leave a comment and let me know what you are thinking.