Archive for the ‘IT manager’ Category

Simple Steps To Becoming A Better IT Manager

Wednesday, January 14th, 2009
Becoming A Better IT Leader Requires Hard Work

Becoming A Better IT Leader Requires Hard Work

A question that I often get asked by both new and old IT leaders is “how can I become a better manger?” The question is a simple one that has complex answers. What all IT leaders want is to become one of those leaders who has the ability to get all of our employees to light up when we show up. We want to be able to get them excited about us and about their jobs. How hard could that be?

Bad news here, it’s actually fairly difficult to transform yourself into one of those very charismatic leaders if you are not already one. If you can’t cause staff to naturally respond to you, then sometimes we try to make self-conscious efforts to display leadership traits. This can backfire on you and it can come across as forced. This is not going to get you where you want to be.

Daniel Goleman and Richard Boyatzis have written an article in the Harvard Business Review in which they report that if you really want to become a better IT leader, then you are going to have to undertake the hard work of actually changing your behavior.

What these researchers are really talking about is that to really break through what is holding you back as an IT manager, you are going to have to become socially smarter. We’re not talking about MBA book knowledge here, but rather learning to interact with people better.

As an example of this, consider the case of a manager who just didn’t know when to back off on an issue. She received feedback that this was her problem and she made several social changes. First she started anticipating how people would react to her. Next, she came up with different ways to present her opinion or information in a way that would not be so aggressive. Finally, she came up with a program that would allow her to change.

Another good way to develop the social skills that you need as an IT manger is to spend time with an IT leader who does a good job of managing. What will happen is that your brain will start to mirror what this leader is doing and this will allow you to become a better leader.

It’s important for you to realize that your brain is constantly creating new neural networks. This means that the way you are is not the way that you will be. You are not a prisoner of your genes or previous management experiences. You can change and improve if you are willing to put the time and energy in to do so.

One final note, developing the social skills that you need to be a great IT leader is especially important when a crisis situation arises. Business conditions like a take over, merger, or even layoffs can create a great deal of stress among IT workers. IT Leaders who have good social skills can keep the team together and get high performance out of them even during times like this.

Do you feel that you have the social skills needed to be a great IT leader? What skills are you still lacking? Do you have a plan for developing these needed skills? Do You have an IT leader who has the skills that you need and can you work with them to find out how they use them? Leave me a comment and let me know what you are thinking.

Are You A “Tuned In” IT Manager?

Friday, January 9th, 2009
Great IT Leaders Know How To Resonate With Their Staff And Make Gut Decisions

Great IT Leaders Know How To Resonate With Their Staff And Make Gut Decisions

Just how do great IT managers go about making decisions? We all have different ways of doing this, but many of us talk about making “gut decisions”. What this is really a way of saying is that an IT leader who has good business instincts is a great value to the company that they work for.

Daniel Goleman and Richard Boyatzis have written an article in the Harvard Business Review in which they call this type of leadership as being the ability to recognize patterns. We’d all like to have more of this kind of accurate decision making ability – so where does it come from? Bad news here – it comes from extensive experience.

If you want to become known as someone who can make good, quick decisions, then start trusting your gut; however, also make sure that you get as many inputs from others as possible. The time that it requires to get inputs from others can often take too long to collect. What’s an IT leader to do?

It turns out that you can probably trust your gut. This is because in your brain you have a class of neuron cells that are called “spindle cells”. This type of neurons both attaches to other cells easier and transmits information to them quicker.

The ability to quickly connect and transmit judgments, beliefs, and emotions creates what scientists like to call our “social guidance system”. This system gets used whenever we have to make a choice among several different alternatives.

This system also helps us to make up our minds as to if someone that we meet is trustworthy. It turns out that within 1/20th of a second these spindle cells will fire and we’ll decide how we feel about someone. Studies have shown that these quick decisions actually turn out to be quite accurate.

What all this means is that as long as you can “tune in” to your staff’s moods, you should feel comfortable trusting your gut instincts. There is a physical side to all of this that can impact your staff.

It’s called “resonance”. Researcher Annie McKee says that this is similar to what you see when you see people dancing together, getting ready to kiss, or when they are playing musical instruments together. Teams that are being lead by a skilled IT leader are often physically coordinated in how and when their bodies move together during meetings.

Give this some thought and start trusting your gut more. It appears as though your first thought is more often then not the right decision!

Do you trust your first impressions? Do you ever seek inputs from others in order to confirm what your initial impression was? Do your first impressions turn out more often than not to be right or wrong? Leave me a comment and let me know what you are thinking.

3 Secrets That Every IT Leader Needs To Know

Wednesday, December 31st, 2008

All IT Leaders Need To Find A Place To Practice Their Management Skills

All IT Leaders Need To Find A Place To Practice Their Management Skills

How does one become a good IT Leader? I mean really, are there college classes on this stuff? Do firms pick out a mentor for you once you get promoted to a management position? Or upon receiving a promotion to management are you allowed to view the magical book of management in which all secrets of team motivation and employee counseling are revealed? Nope.

I don’t know how things are done where you work, but all too often hard working “individual contributors” are promoted into management positions pretty much overnight. They go from having a very clear idea of what they are supposed to be doing to having absolutely no clue as to what is going on.

Some people thrive in this type of situation. I like to think of them as being the IT field’s equivalent of Weebles – they always seem to land standing up. However, for the rest of us, things are never so easy.

Wouldn’t it be nice if there was some way for IT professionals to get management experience BEFORE they had to use it? Some sort of “lab” environment in which you could be an manager and try out different ways to manage a team in order to find out what works for you and what doesn’t?

I’ve got some good news for you – there is such a “management lab” and it’s basically free for the taking. I’ve got to be careful how I say this next part because I might lose you if you are reading this quickly – it’s not what you think it is. The answer to your quest to try out and improve you management skills is: join Toastmasters.

HOLD ON! Don’t stop reading – this is, somewhat surprisingly, not really about learning to speak in public. I’m not sure if you know what Toastmasters is, so I should explain. If you know what it is, then stay with me – there is more going on here than you may be aware of.

Toastmasters is an international organization that helps people become more competent and comfortable speaking in front of an audience. The nonprofit organization now has nearly 235,000 members in 11,700 clubs in 92 countries. Undoubtedly there is a club near where you are.

Yeah, yeah – Toastmasters is all about teaching its members how to speak effectively before groups of people. This is actually an important skill for all IT leaders to have. If you can’t address your team / department, then you are going to be at a severe disadvantage when it comes to motivating and directing your teams. However, there is a lot more to why you should join Toastmasters…

Toastmasters is organized into “clubs” that are sprinkled just about everywhere. Each club has a group of about seven elected offices who run and organize the club. From the president down to the treasure these folks are effectively running a small business. Club member dues are collected and then the money is used to run the club for the next 6 months.

Club officers have to deal with staffing issues, securing locations for meetings, retaining club members, motivating members to reach goals, and basically keeping everyone in line. Oh, there is one additional point – nobody “works” for Toastmasters at the club level. Instead, everyone is a volunteer. This means that management by force (“do it or I’ll fire you”) won’t work. Toastmaster officers need to find ways to motivate people to do things for them.

On a third level, each Toastmasters meeting is run by a rotating club member. This person is responsible for the entire meeting – picking a location, scheduling speakers, filling meeting specific duty roles, and making sure that everything stays on time. This is just like a standard business meeting except that nobody works for anyone else so once again motivation is the key to success.

In the end, Toastmasters operates on three different levels: teaching public speaking skills, club management training, and how to run successful meetings. All of this is available to you for about $30 every 6 months.

So what happens if you join, get a leadership position, and then proceed to screw it up? Nothing. What will probably happen is that other club members who have have had the position that you are in will step in and (1) tell you what you’ve done wrong, and (2) help you to correct it. That’s it – nobody gets “fired”.

Now if you screw up your new IT management position, I can’t say that you won’t get fired. Perhaps it’s time to check out Toastmasters and see if it can help you to become the successful IT leader that we all know that you can be…?

Have you ever attended a Toastmasters meeting? Did everything seem to flow smoothly – was there clearly someone in charge? How are you expecting to improve your management skills without Toastmasters? Does your firm have some managers that you think should probably join Toastmasters to improve their management skills? Leave me a comment and let me know what you are thinking.

Are Boy Or Girl IT Leaders Better At Multitasking?

Friday, December 19th, 2008
IT Leaders Need To Be Able To Do A Lot, But Do We Have To Do It All At Once?

IT Leaders Need To Be Able To Do A Lot, But Do We Have To Do It All At Once?

So this may push a few buttons, but it’s probably a good question to ask in these times IT downsizing and increasing responsibilities for everyone: are men or women better at juggling multiple tasks at the same time? Traditionally, everyone seems to think that women do a better job of this than men, but are they (still) correct?

If you go have a talk with the evolutionary biologists, they have a pretty strong opinion about this one. It has long been argued that because our long ago ancestors had established gender roles, we may have inherited a behavioral divide.

Way back in prehistoric days, men (insert grunt here) acted primarily as hunters while women ended up handling just about every other job. Since they got more practice at dealing with multiple jobs, the thinking goes that women in IT today have inherited these skills and are more efficient at multitasking than men.

A survey taken in 2003 by researchers at Rutgers University discovered that 75% of the women surveyed believed that women are better at multitasking than men. 33% of the men agreed.

Who knows if this was ever true for our prehistoric ancestors – the Rutgers researchers were not around back then. However, some researchers today, such as Dr. Paul Burgess who is a neuroscientist over at the University College, London, say that isn’t the case today.

Dr. Burgess says that his studies have revealed very little performance differences between men and women when it comes to multitasking effectiveness. However, somewhat not surprisingly he has found that both men and women have different perceptions about their multitasking capabilities.

In the end, this may all be for naught. In the past few years scientists have discovered that in almost all cases it is always more efficient to perform tasks one at a time instead of attempting to do all of them at once.

No matter what the scientists say, do you feel that boys or girls are better at multitasking? Why do you think this? Do you feel that the ability to multitask is a critical part of your IT job? Could you do your job with little or no multitasking? Leave me a comment and let me know what you are thinking.

Are You A Socially Intelligent IT Leader?

Friday, December 12th, 2008
Social Intelligence Is What Makes An IT Leader Very Effective

Social Intelligence Is What Makes An IT Leader Very Effective

Them thar brain researchers are at it again. This time around they’ve been doing research in the field of social neuroscience. This is where they study what happens in your brain when you interact with other people. Oh oh! They are starting to get a handle on what it takes to make a good IT leader…

Daniel Goleman and Richard Boyatzis have written an article in the Harvard Business Review in which they lay out these findings. Keep in mind that Goleman is the one who wrote the hugely popular book Social Intelligence: The New Science of Human Relationships.

One of the key discoveries to come out of this research is that it’s the things that IT leaders do that can affect both their own brain chemistry as well as the brain chemistry of those who work for them. These things include tuning in to other people’s moods as well as showing empathy.

What researchers are finding is that it’s not correct to say that a great IT leader’s mind is operating by itself. Rather what seems to be happening is that IT leaders’ minds’ are “fusing” with the minds of the people that they are leading. The really great IT leaders are the ones who can make the best use of this single fused mind.

What this is all leading to is that it turns out that the way to become a better IT leader is for you to find authentic work contexts in which you will be able to reinforce this type of brain fusing. To take this one step further, being a good leader is much less about being good at handling specific situations.

Instead, what is important is that you learn how to develop an interest in the people who work for you / with you and find ways to create positive feelings in these same people.

So what is this “social intelligence” thing? Goleman and Boyatzis define it as being “a set of interpersonal competencies built on specific neural circuits … that inspire others to be effective”. Oh, it’s brain stuff.

We’ve all known smart people who were really bad leaders. The two sets of skills do not always go hand-in-hand. What researchers are starting to understand is that the social skills that are needed to be a good IT leader may actually have a biological basis.

If you know and understand this linkage, then you can change your behavior and state to reinforce the neural links between you and your team. We’ll talk about how to do this next time…

Have you ever worked for someone who you really bonded with? Did you ever feel that you could read their mind and know what they wanted? Did you think that they could read your mind? Did they work well with other people also? Leave me a comment and let me know what you are thinking.