IT Manager Skills: The Problem With Unhappy IT Employees Who Leave

February 9th, 2012
If you have to leave, don't leave unhappy

If you have to leave, don't leave unhappy

In tough times, every IT manager has seen their share of IT workers leave the company. Sometimes they leave because they find a job that they think will be a better fit for them or sometimes the company tells them to leave. No matter what the cause, the one thing that you don’t want them to do is leave unhappy. I’ve got some bad news for you – that’s exactly what is happening.

Why You Don’t Want Your Employees Leaving Unhappy

A recent survey of workers who had just left their jobs revealed that more than 75% of them would not recommend the firm that they had just left to others. This could quickly turn into a big problem for IT managers.

Of course this has always been a problem. However, it has only recently become a much bigger problem. Joe Light over at the Wall Street Journal reports that back in 2008, 42% of workers who had just left their job would not recommend the firm that they had just been working for. Clearly this number has grown since then and that’s where the problem is coming from.

You might be saying to yourself “So what? They left the company and so of course they are going to have a low opinion of it.” No matter what the reason for their leaving was, if they are walking away with bad thoughts about your IT team then it’s going to make your IT recruiting efforts that much harder to do successfully.

Remember that getting the best and the brightest to come work in your IT team takes two things: you need to have a job opening and they have to be willing to work for you. Since IT workers are so well connected, potential new workers often seek out and get advice about accepting a job offer from former employees of a firm. Now do you see the problem?

The reason that former employees are so unhappy is pretty clear. During the most recent economic downturn, most IT workers feel that they got some pretty poor treatment by their IT team. The result of this is that they were left with the feeling that both the company and the IT team simply didn’t care about them. Therefore, when they leave the company, they have a low opinion about the IT team that they have just separated from.

What You Can Do To Fix This Problem

As a IT manager you need to show some leadership and accept the fact that you are always going to have employees leaving your IT team. No matter if it is because of their decision or because of a downsizing, there will be a constant outflow of former employees.

What you can do is to take steps to control how this stream of former IT workers views the company. The key is to realize that just because they’ve left the company doesn’t mean that the IT team’s relationship with them needs to end.

The most important thing that a IT manager needs to do is to make sure that you don’t lose touch with employees that have left your IT team. The reason for this is that when it comes time to find new employees, referrals from former employees can be a great way to find the best candidates.

If you are discovering that finding and hiring the right types of IT workers has become difficult, then taking the time to build a network of former IT workers might be well worth the effort. Hiring candidates that know what they are getting into means that you have a much better chance of them sticking around for the long haul.

There is a hidden benefit to taking the time to keep in touch with employees who have left the IT team. It turns out that just because somebody has left doesn’t mean that they won’t come back. Some firms have discovered that between 13-19% of the employees that leave eventually come back. It’s numbers like that that can put a smile on a IT manager’s face.

What All Of This Means For You

One of the jobs a IT manager does is to attract the best and the brightest IT workers to come work for your IT dream team — this is a key management skill. The best way to make this happen is to make sure that the “word on the street” about your company is that it’s a great place to work.

If employees are leaving your firm and they are unhappy when they walk out the door, then you’ve got a problem. They’ll tell their friends not to go to work for your company. This is going to make recruiting and hiring the best IT workers that much harder to do.

IT managers who realize this can take action to ensure that former employees are speaking well of the company by taking the time to stay in touch with high-value employees after they have left the firm. Doing this can often result in them returning or recommending the firm to their friends.

An IT team is only as good as the employees who work in it. It’s an IT manager’s job to make sure that former employees talk well of the company and ensure that recruiting future employees will be that much easier.

- Dr. Jim Anderson
Blue Elephant Consulting –
Your Source For Real World IT Management Skills™

Question For You: Do you think that a CIO should communicate directly with former employees or should someone else handle this task?

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What We’ll Be Talking About Next Time

The world is a very dangerous place. Your company has lots and lots of data on its computers that bad people would like to get their hands on. Thank goodness your company has taken care to secure every way that there is for outsiders to get into your company’s network. Oh, wait a minute. Maybe there’s one way that hasn’t been secured – you!

Dr. Jim Anderson To Speak At 16th Annual Pink Conference

February 3rd, 2012

Dr. Jim Anderson Will Speak At The 16th Annual Pink Conference

 

Dr. Jim Anderson has been asked to deliver two speeches at the 16th Annual Pink Conference. The role that Blue Elephant Consulting plays in the IT industry has been recognized as being a thought leader and the organizers of the Pink Conference have asked Dr. Anderson to share some of his insights with the conference attendees. Dr. Anderson will be delivering two speeches at the conference in Las Vegas on Monday, February 20th.

The first speech that Dr. Anderson will be giving will be giving is titled “The Secret To Knowing Where You Are Going“. In this speech Dr. Anderson will be discussing the Balanced Scorecard management technique and showing the audience how it can be applied to an IT department.

Dr. Anderson’s goal will be to build a complete IT balanced scorecard during his presentation. He’ll also be showing how a single balanced scorecard can be used to monitor a department’s performance, communicate it’s strategy, and even ensure the proper execution of its strategy.

Dr. Anderson’s second speech is called “Secrets For Getting Them To Listen“. In this speech Dr. Anderson will be covering the common mistakes that IT professionals make when they are asked to deliver a presentation.

It’s not that they don’t know the material, rather it’s how they create their presentation and how they deliver it. Dr. Anderson will address both of these issues by using his presentation to create a complete IT presentation the correct way. He’ll introduce and use the Blue Elephant Presentation System to create an effective presentation that the audience will be talking about long after the presentation is over.

You are invited to join Dr. Anderson and attend both of his presentations — all you have to do is sign up for the 16th Annual Pink Conference. Here’s the link and I hope to see you there!

Why IT Managers Can’t Pay Attention And What To Do About It

February 2nd, 2012
Image Credit  Why Can't IT Managers just keep their minds on the task at hand?

Why Can't IT Managers just keep their minds on the task at hand?

How’s that job going IT manager? Do you find yourself and your IT team more and more often with too much to do and too few hands with which to do it? If so then maybe both of you are suffering from “IT Manager Attention Deficit Syndrome”. What can you do about it?

The Madness Of Trying To Do Too Much

So just exactly what does an IT manager do? A lot of what we are asked to take care of has to do with the routine stuff: keeping systems up, making sure that we have enough of the right kinds of IT staffing, completing IT projects, etc. It’s when we get sidetracked with the big “special projects” that our leadership can go off track.

Special projects, no matter if they are IT focused projects or company-wide projects that impact IT, can easily suck up a great deal of a IT manager’s limited time. We all know that these types of projects are important to the company in the long run; however, they are very expensive in terms of the time that they require in the short term.

What all this means is that IT managers need to learn how to live double lives. On one hand they need to keep doing what they’ve always been doing: using their management skills to make sure that the day-to-day IT department operations keep running smoothly. On the other hand, they need to make sure that each milestone of the special project is met on time and on budget. What’s an IT manager to do?

How To Keep It All In Balance

A big question that faces every IT manager is how best to keep themselves and their IT team on track given all of the work that they have to get done. One solution, of course, is to maintain a list of the various ongoing projects. This list can be used to make sure that you check on each project’s status every day.

A better solution is to realize who’s actually doing all of the work: your team. This means that you need to carve the time out of your schedule to socialize with them and let them know that you appreciate them keeping the ship running while at the same time working on the special projects.

Having meetings to allow different members of your team to update everyone on where their part of the program is at is a great idea. However, this part of the solution can be overdone. Make sure that you hold the right number of meetings – not too many and not too few. Remember that time spent in meeting is time that could be used making progress on the various projects!

What All Of This Means For You

In our hurry-up world, more and more IT managers are discovering that they have too much to do and not enough time in which to do it. What this means is that if they aren’t careful, things are going to start to get dropped.

In order to prevent this from happening, IT managers need to first detect that they have become overloaded. Once they know this, they need to take action. One thing that they can do is to take the time to let their IT dream team know that they appreciate all that they are doing for them. This will allow everyone to know that you understand that they are trying to do both their normal jobs as well as all of the IT special projects that seem to pop up.

It seems sort of counter-intuitive that the best way for a IT manager to manage too many responsibilities for himself and his team is to slow down and take time to connect with his team. However, it turns out that by doing this you can keep everyone working together and help everyone complete the things that need to be done.

- Dr. Jim Anderson
Blue Elephant Consulting –
Your Source For Real World IT Management Skills™

Question For You: What’s the best way to detect when you and your IT team have become overloaded?

Click here to get automatic updates when The Accidental IT Leader Blog is updated.

P.S.: Free subscriptions to The Accidental IT Leader Newsletter are now available. Learn what you need to know to do the job. Subscribe now: Click Here!

What We’ll Be Talking About Next Time

In tough times, every IT manager has seen their share of IT workers leave the company. Sometimes they leave because they find a job that they think will be a better fit for them or sometimes the company tells them to leave. No matter what the cause, the one thing that you don’t want them to do is leave unhappy. I’ve got some bad news for you – that’s exactly what is happening.

What IT Managers Can Learn From The Failure Of A British IT Project

January 26th, 2012
Image Credit
What caused the largest IT project in history to fail?

What caused the largest IT project in history to fail?

The one thing that everyone in IT has learned is to stay away from projects that we just know are going to fail, right? It turns out that over in England, they seem to have forgotten this rule. They decided to do a huge IT project to modernize their health care system and guess what, it just failed. Sounds like a great learning opportunity for IT managers…

The UK Health Service IT Upgrade Project

So what was this monster project? It turns out that just like every other county; the UK’s public health care system uses a confusing tangle of outdated IT systems that don’t do a good job of talking to each other. Back in 2002, the UK government decided to do something about this and they were willing to put their money where their mouth was.

The total cost of the IT upgrade project was forecasted to be US$17 billion. Its goal was to digitize patient records in addition to linking all of the different parts of the UK’s National Health Service (NHS).

What Went Wrong

You have to love it when there is a plan, right? So what went wrong with the UK’s gigantic health care IT project? It turns out that a number of different things went wrong.

One of the things that caused the UK government to get fed up with the project and decide to take the dramatic step of cancelling it was that costs had gotten too large. Specifically, what the government was discovering was that hospitals were paying roughly $18M for IT systems as a part of the program. The problem with this is that the very same solutions could be purchased outside of the IT project for roughly $2M – $4M.

Another motivation for the cancelling of the program was that the IT contractor (Computer Sciences) was unable to deliver a key software application on time. This application was the cornerstone of the whole system. It was to help doctors and nurses follow patients as they moved through the hospital as well as keep track of any tests that they had done.

What All Of This Means For You

No IT manager wants to have their career or their IT dream team associated with a big IT project failure. The UK Health Service IT Upgrade Project is a very big and visible failure. In retrospect, what could an IT manager have done to avoid being associated with what happened to this project?

I think a key takeaway is that big is bad when it comes to the IT sector. A project this big and one that lasts this long (2002 was a long time ago), is bound to fail. A much better way of going about doing a project like this is to make a proposal to your management that you break it into multiple smaller projects. By doing this, there isn’t a single project that can fail, but rather a series of projects whose incremental successes can be built upon as you and your team get closer and closer to your overall goal.

By showing leadership and suggesting creating multiple projects, you can also adjust each project to reflect decreasing prices of IT components over time. Instead of having to lock into prices years before you’ll need the IT gear, this way you can adjust to the current prices when you reach that point.

IT managers can make sure that the IT projects that they are responsible for don’t encounter the same fate that the big UK health care IT upgrade project did. Plan your projects correctly and they’ll stay healthy.

- Dr. Jim Anderson
Blue Elephant Consulting –
Your Source For Real World IT Management Skills™

Question For You: What should an IT manager do if you see that a proposed IT project is becoming too big?

Click here to get automatic updates when The Accidental IT Leader Blog is updated.

P.S.: Free subscriptions to The Accidental IT Leader Newsletter are now available. Learn what you need to know to do the job. Subscribe now: Click Here!

What We’ll Be Talking About Next Time

How’s that job going IT manager? Do you find yourself and your IT team more and more often with too much to do and too few hands with which to do it? If so then maybe both of you are suffering from “IT Manager Attention Deficit Syndrome”. What can you do about it?

IT Managers Need To Forget The Yearly Reviews – Do It Monthly!

January 19th, 2012
Image Credit Feedback sessions need to be done more often with younger IT workers…

Feedback sessions need to be done more often with younger IT workers…

A part of an IT Manager’s job is to let those people on his or her team know how they are doing. At most companies, this is done once a year during an annual employee review. I’m not sure about you, but have you ever asked yourself if this is the best way to do this kind of thing? In the age of Facebook and Twitter, maybe it’s time to do these kind of reviews more often…

How Most Companies Do Employee Reviews

Sure employee reviews are a good thing to do, but how are they done? Well, I’m sure that you’re aware of how they are done at your company, but do you know how they are done at other companies?

Assuming that you are an IT Manager at a fairly typical company, then you probably do employee reviews once a year. Guess what – that’s how most companies do them. In a recent survey, 51% of the 500 companies surveyed said that they do these types of reviews annually. 41% of the firms said that they do them semi-annually.

How Progressive Companies Do Employee Reviews

How about all of those fancy new-fangled firms that we are always reading about in the IT trade rags – how often do they do employee reviews? At the leader of the pack (for now), Facebook, they do employee reviews twice a year.

Some progressive firms have increased the frequency to as often as every two weeks. Their thinking is that by doing this they transform what is often a big scary meeting into something that is much more common and, hopefully, useful to the both the employees and their bosses.

What’s The Right Way To Do an Employee Review?

A number of consultants have pointed out that the frequency of employee reviews doesn’t really matter if you are doing these types of reviews wrong! They point out that if you flood the employee with too much information there is a good chance that they’ll simply shut down during the meeting.

When this happens, the review won’t produce the results that you are looking for. Instead what often happens is that the employee just ends up focusing on the criticism and ignores any suggestion of constructive ways that they can become better.

No matter how often as an IT Manager you choose to do employee reviews, you need to realize that this is an important part of your job. Being in regular communication with your staff is how you find out about small issues before they have a chance to grow into big issues that can end up distracting people and wasting time for everyone.

What All Of This Means For You

I think that we can all agree that IT workers who report to an IT Manager need to get feedback on their job performance. This is a cornerstone of good management. The big question is if getting this feedback once a year is the right way to do it.

At most companies, the employee review is an annual event. However, at a number of progressive firms it has been changed. Reviews are now done more often and are done much quicker. The goal is to provide feedback to the employee so that they can start to use the information as quickly as possible.

Ultimately, no matter how often employee reviews are held, the key is to make sure that the information that the IT worker gets is useful. IT Managers need to show leadership and make sure that they don’t overwhelm their staff with too much feedback that causes them to shut down and only focus on the negative. Become an IT Manager who knows when and how to provide employee feedback to members of your dream team, and you’ll be rewarded with a great IT department working for you.

- Dr. Jim Anderson
Blue Elephant Consulting –
Your Source For Real World IT Management Skills™

Question For You: Do you think that it would be possible to do employee reviews too often?

Click here to get automatic updates when The Accidental IT Leader Blog is updated.

P.S.: Free subscriptions to The Accidental IT Leader Newsletter are now available. Learn what you need to know to do the job. Subscribe now: Click Here!

What We’ll Be Talking About Next Time

The one thing that everyone in IT has learned is to stay away from projects that we just know are going to fail, right? It turns out that over in England, they seem to have forgotten this rule. They decided to do a huge IT project to modernize their health care system and guess what, it just failed. Sounds like a great learning opportunity for IT managers…