Posts Tagged ‘communication’

3 Reasons Innovation Doesn’t Happen In IT

Thursday, October 15th, 2009

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Innovation In IT Is Hard To Do When There Are Roadblocks In Your Way

Innovation In IT Is Hard To Do When There Are Roadblocks In Your Way

Welcome to the world of overused buzz words! The star of the show these days is “innovation” – everyone wants it, everyone is talking about it, nobody really knows how to get it. IT Leaders find themselves in a situation where if they aren’t careful, they just might make one of three different mistakes that could prevent innovation from happening within their teams…

The Communication Problem

Researchers Rob Cross, Andrew Hargadon, Salvatore Parise, and Robert Thomas have looked into what kills innovation in a department. #1 on their list of culprits is our old friend poor communication.

IT Leaders already know that poor communication is a major problem. However, they may not realize just how much of an impact that it may be having on their attempts to foster innovation in their IT department.

The causes of poor communication can be varied: staff in different physical locations (even working on different floors of the same building can be a hindrance), an organizational structure that may prevent teams from talking to each other, or it could as simple as different IT Leaders being in competition with each other and not being willing to communicate.

The Roadblock Problem

It is my belief that in order to be an effective IT Leader it’s as much who you know as what you know. When it comes to fostering innovation in your IT team it turns out that the same is true.

Within an IT department there are often certain people who become experts about one or more parts of the IT shop. This in turn puts these people in a position of power. Other IT staff must seek them out in order to get the information that they need to do their jobs or to get permission to complete some task that impacts the area under the expert’s control.

Having IT experts is not a bad thing in of itself. However, when these experts are allowed to control the flow of new ideas problems start to arise. Often times these experts will have had experiences that will cloud the way that they see the world. This means that they may quash innovative IT ideas based on their personal experiences that would otherwise benefit the company.

The Insulated Staff Problem

As much as we like to brag about all of the workplace benefits that working in the 21st Century has brought about, our communication networks are still amazingly frail. When IT departments allow staff to remain insulated, innovation can flounder.

A great deal of time and effort goes into setting up the deals that allow IT operations and development to be outsourced to other firms. However, once those deals have been set up, the communication channels between the firms are often left in the hands of just a few people.

This means that any innovation that occurs at either firm will be hard pressed to make it through this narrow communication channel to the other firm. Additionally, if the person who is the conduit leaves the firm, then communication will be damaged or lost.

Final Thoughts

IT Leaders are responsible for fostering and growing innovation within their departments. This job is hard enough without the extra challenge of encountering additional roadblocks to innovation.

Having the ability to recognize the three most common obstacles to a successful innovation program are the first step in dealing with these challenges. Once an IT Leader recognizes that an innovation problem exists, then a solution can start to be crafted.

If you develop the ability to spot these three innovation blockers then you will have found a way to transform yourself from an IT manager into a true leader.

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What We’ll Be Talking About Next Time

Times are tough all over and a lot of IT Leaders are out pounding the pavement looking for their next position. For some of you it may have been a long time since you last had to do an interview – you are much more used to being on the other side of the table doing the interviewing. Well guess what – no matter how well you prepare, your best efforts may be undone by what your body is secretly telling the interviewer…

IT Managers & The Secret Of The Color Wheel

Thursday, April 2nd, 2009

IT Managers Need To Learn How To Use A Color Wheel

IT Managers Need To Learn How To Use A Color Wheel

So I’m just a little bit off the beaten path with this discussion, but I’ve recently had to sit through so many bad presentations that I’m feeling an overwhelming need to try to make the world a better place for Powerpoint slides to live in.

We all live and die by Powerpoint. I can’t begin to tell you how many bosses that I’ve had that insisted that I provide them with status updates in Powerpoint form. What part of my hero Edward Tuff’s write up after the Space Shuttle Challenger disaster (“Powerpoint Does Rocket Science“) did they not read?

Well no matter, we have to do what we have to do. However, at the very least we should be able to do it to the best of our ability. One of the greatest errors that I’ve been seeing as of late is the criminal use of colors that in no way should ever be used together. Look, I realize that for most of us (guys) getting dressed in the morning can be a challenge (what goes with what), but we should have the same level of concern when it comes to creating slides.

So how should an IT manger pick colors for his/her Powerpoint slides? Simple – use a color wheel. Using a color wheel and just a bit of color theory, a product manger can start to produce professional looking slides. It turns out that using analogous colors (colors that are next to each other on the color wheel) or complementary colors (colors are across from each other on the color wheel) are easy ways to get your colors right.

Thanks to the Internet, there are now free sites that if you need to start with one color (company color, department color) will allow you to find out what colors work with that color. If this all seems to be too much for you, then you can visit the Colors On The Web site and press the button in order to get a random color scheme that has matching colors created for you.

How do you select what colors to use in your presentations today? Have you ever seen a really bad set of colors used in a presentation? Have you ever used a color wheel before? Leave me a comment and let me know what you are thinking.

How IT Managers Can Get Better At Creating Powerpoint Slides

Thursday, March 26th, 2009
How Can IT Mangers Learn To Create Better PowerPoint Slides?

How Can IT Mangers Learn To Create Better PowerPoint Slides?

Yeah, yeah I know that everyone says that they hate Powerpoint – “death by Powerpoint” and all of that. However, the reality of modern IT Manger life is that we end up using Powerpoint to communicate a lot of information about our departments and the current status of our projects. Until you rise high enough in the organization to have someone on staff who creates your presentations for you, you’re going to be stuck doing this yourself. Thank goodness you took all of those Powerpoint classes back in college…

What? You’ve never had a Powerpoint class in your life? Hmm, can I at least assume that you know about the color wheel? Dang – struck out there also? Looks like we’re going to have to have a talk here.

There are some people out there that are really gifted artists. One that comes to mind is the Duarte design team over at slide:ology.  However, then there is the rest of us. Powerpoint has a bunch of flashy features that lots of people like to use; however, the key is to remember that it’s really a communication tool. This means that you’d like to get good enough at using it that you can get your point across in a clear way that will stick with your audience.

So how does an IT manager go about doing this? It’s actually pretty simple – it will just take an investment in time. I would suggest that you find a Powerpoint presentation that you’ve seen that really worked for you – it communicated what it was trying to say in a concise, clear way. Then you need to sit down with a blank Powerpoint presentation and try to recreate it from scratch.

This is actually a lot harder than it might seem at first, getting all of the details of a presentation that someone else created (fonts, colors, line thicknesses, what goes on top of what else, etc.) can be a challenge. However, as you go through this copy / creation process you’ll discover how a really good presentation comes together.

I’m out of room this time, but we’ll chat about color wheels next time…

How did you originally learn to use Powerpoint? Have you ever had any formal Powerpoint classes or has it been all on-the-job training? What was the best Powerpoint presentation that you’ve ever seen? Why? Leave me a comment and let me know what you are thinking.

Is An IT Manager Really An Artist?

Wednesday, January 28th, 2009
IT Leaders Are In Charge Of A Bunch Of Artists - Can We Get Them To Create Great Art?

IT Leaders Are In Charge Of A Bunch Of Artists - Can We Get Them To Create Great Art?

Here’s an interesting question that I like to whip out every so often and run through my mind: is IT a science or an art? For that matter, are we all engineers or are we really artists? If you think about it, our jobs consist of taking basic elements (colors) combining them (painting) and creating networks, servers, and applications (works of art). Is one among us the next IT Michelangelo?

Ed Catmull is one of the founders of Pixar and he is currently the president of Pixar and Disney Animation Studios (they merged just awhile ago). He wrote an article for the Harvard Business Review in which he discussed how Pixar deals with the mix of art and technology that they use to create their films. His thoughts hold some interesting points for us IT Leaders.

One of the first points that Catamull makes is that Disney and Pixar are not just about great artists (Walt Disney being one of them). Rather, what makes them stand out is that they have learned to take technology and bend it in such a way as to help their artists do more. Sure seems like what an IT department is supposed to be doing!

At Pixar they have a saying “Technology inspires art, and art challenges the technology”. No matter what market your business operates in, this saying should apply to you also.

At Pixar they have developed several principles that they use to capture this saying and implement it in how they do work. Because every team in the department is not created equal, Pixar has implemented the following principles to guide their teams:

  1. Communication Is Key And Unrestricted: In order to ensure that silos of information don’t develop, they have separated the decision making hierarchy from the communications hierarchy. There needs to be no such thing as going through “proper channels” to get information. This means that Leaders have to get comfortable with the fact that they won’t know everything and others may know more than they do.
  2. New Ideas Must Be Safe: Nothing can kill innovation like an environment in which new ideas are laughed at or shot down. Everyone needs to get two-sided feedback: tell them what you liked and tell them what you didn’t like.
  3. Good Ideas Start In School: Oh the arrogance of those of us who have been out of school for many years. We forget where the next generation of workers will come from and where new ideas often spring from. We need to encourage our workers to publish their results, challenges, and solutions. Yes, you may end up giving away some competitive advantage but you’ll get so much more back in reader feedback and attracting new talent that it will all be worth it.

Catmull took the time to point out a few additional things that Pixar has done to keep their workers communicating with each other:

  • The Pixar building has been designed with the cafeteria, mailboxes, meeting rooms, and bathrooms are located in a common atrium. This was done to maximize chance encounters between coworkers. It goes without saying that this is how breakthroughs and solutions just “happen”.
  • When a company is successful, the ability to create a way to systematically ward off complacency while at the same time finding ways to uncover problems are probably the two most difficult issues facing a Leader.
  • Postmortems are the key to your company’s long term success. Nobody likes to do them, but everyone learns from them. Catmull suggests changing the format of the postmortem meeting so that people don’t become complacent. He also suggests that you ask each group involved in the postmortem to create a list of the 5 things that they would do again and the 5 things that they would not do again. This creates a safer environment.

I guess at the end of the day, just like the teams at Pixar, we are all artists down deep. The tools that we use and the artwork that we create may be different from what we traditionally think of artists creating, but isn’t that what art is all about?

Do you think of yourself as an artist or as an engineer? Do you think that the most creative IT folks do the best work? Is your work environment a safe place to offer new ideas? Do you do postmortems and are they valuable? Leave me a comment and let me know what you are thinking.