Posts Tagged ‘hiring manager’

How Do IT Leaders Write A Good Job Description?

Thursday, November 11th, 2010
Image Credit Before you can hire someone, you need to describe the job

Before you can hire someone, you need to describe the job

How would you like to end up spending the next year in court and costing your company many millions of dollars? Not a good way to manage your IT Leader career, eh? Too many of us risk doing this whenever we try to fill an IT position without first clearly defining what the job is…

Just Exactly What Is A Job Description?

A job description is exactly what it sounds like – a description of an IT job that you are trying to fill. The reasons that you create one are many and varied.

The primary reason for creating a job description is simply because although you know what you are looking for in a job candidate, the team of people who will actually help you find that person do not know. The other reason that creating a job description is so important is that should it become necessary to fire someone, a good job description is the key to protecting yourself from a lawsuit.

In most companies you won’t be alone when you go to develop a job description. Your HR or legal departments probably already have a template for you to use. Just in case they don’t (or if it is incomplete), here’s what every job description should contain:

  • Title of the job, what business unit it will be part of, and the name of the part of the company that it will belong to
  • Responsibilities and assignments associated with the job
  • Who the hiring manager is and which manager the job reports to (they are not always the same)
  • A more detailed description of what the person who has the job will need to do including tasks, responsibilities, and perhaps even objectives for the job.
  • How much they will be paid, where they need to perform the work, and what hours you expect them to work.
  • What background is required to do the work such as college education, or previous work experience.
  • Any personal characteristics that may be required (outgoing personality, good with people, etc.)

The Process Of Creating A Job Description

Sometimes we find ourselves in the position of creating a job description for a job that already exists – the person has just left. In these cases, you should not feel constrained by what the job was in the past when you are creating the job description. Instead, write the job description for what you want the next person to do for you – what the job should be going forward.

As you are writing the job description, you are going to have to be very careful about detailing the differences between what a candidate brings to the job. We all have different types of job knowledge, sets of skills, and personal abilities. Each job requires a unique set of these and when you are creating the job description you’ll have to lay out what you are looking for.

Keep in mind that you are defining what you need to have the person that you hire do for you. If for some reason it turns out that they can’t do the job, you are going to have to let them go. These situations can get out of hand quickly (and become expensive). In order to protect yourself and your company, make sure that the job description has enough detail so that you can clearly make a case if someone doesn’t live up to your expectations.

Finally, a clearly written job description will keep you on the right side of the law. No matter what country you are in, having a job description that clearly states what you are looking for in a candidate will protect you from lawsuits from those whom you end up not hiring.

What All Of This Means For You

IT Leaders like to spend their time leading, charting new paths for their IT teams. Writing a job description may not seem like the best use of your time; however, it turns out that it is a crucial task to do and to do well.

When creating a job description, it’s important to make sure that it contains at least the important pieces of information that we’ve detailed here. Additionally, you’ll need to make sure to determine what skills are needed, what grounds for dismissal would be, and to be sure that you’ve covered all of the legal bases.

I’m not a lawyer and so you should be sure to talk to a lawyer when creating a job description. When you take the time to do this correctly, then you will have created a powerful document that will ensure that you get the right person for the job…

- Dr. Jim Anderson
Blue Elephant Consulting –
Your Source For Real World IT Management Skills™

Question For You: How long do you think a job description should be? How long is too long?

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What We’ll Be Talking About Next Time

Congratulations – you’re an IT leader. Now go hire someone. Wait a minute, did anyone ever take the time to tell you just exactly how you should go about hiring staff? I mean, you’ve been on the other side of the table when you were looking for a job, but what are you supposed to do differently when you are the one doing the hiring?

How To Really Screw Up You Next Job Search

Thursday, April 1st, 2010
Image Credit
You May Be Damaging Your Job Prospects And Not Even Know It

You May Be Damaging Your Job Prospects And Not Even Know It

IT Leaders may be very good at managing a team of IT professionals and harnessing their skills to accomplish challenging IT goals; however, all too often we do a really bad job of looking for our next job. I’m not talking about poorly formatted resumes or even answering questions incorrectly during a job interview. My point is that it’s all the other actions that we take during a job search that really end up shooting ourselves in the foot. Still confused? Maybe I should explain myself…

The Problem With Black Lists

When you are in the middle of a job search, it’s pretty easy to start to think about the firms that you are trying to get an interview with as being these big, impersonal “things” . In reality, you are really dealing with a small group of people that can include recruiters and members of the company’s HR staff.

Working in IT has conditioned all of us to view the world in pretty narrow terms: things either work or they don’t. We have a bad habit of bringing this view to our job search. This is what can get us into hot water.

It turns out that all of the people involved in the hiring process, recruiters, HR staff, etc. all talk to each other. When we tick them off, they’ll put our name on their personal “blacklist” and then life just got a lot harder. This is something that we tend to forget.

Reasons That We Screw Up

When we think that we’re being clever and trying to get a job interview with a company by going in through the front door (job postings on their web site) and the back door (with a recruiter) at the same time, we end up making everyone mad at us.

Recruiters don’t like it when you’ve gone direct because they don’t make any money if they place you and the company already knew about you. HR staff don’t like having your name show up multiple times for the same position. What can happen very quickly is that your name gets place on a “blacklist” .

Once your name is on the unofficial black list, you’ll find that recruiters won’t return your calls (they talk to each other also) and the company won’t acknowledge your emails.

How To Fix Problems That You’ve Made

Getting off of a black list once you’ve landed there is very difficult. First off, you need to understand that it’s going to take time to get off of the list. It took time to get on the list, it’s only fair that it should take time to get off of it.

Your first action should be to stop doing whatever got you blacklisted in the first place. Just because you soured your relationship with one recruiter doesn’t mean that you have to compound the problem with other recruiters.

Next, you need to find ways to be a giver, not a taker with the recruiter / HR staff that you’ve offended. This doesn’t mean sending them gifts – those look fake anyway. Instead, you should look for ways to make their jobs easier. One way would be to send them highly qualified candidates for their open positions (no – you can’t recommend yourself). Also, acting as a good reference for someone that they are considering can also win you points.

Things You Should Never Do

We are living in the 21st Century and that means that the number of ways that you can hurt your job search efforts have multiplied. Here’s a quick list of other things that you should never do:

  • Don’t post anything on Facebook or MySpace that you wouldn’t want your mother to read / see.
  • Don’t bend the truth in your resume.
  • Don’t spam the world with your resume.
  • Don’t submit the same cover letter for multiple positions in the same company.
  • Don’t send your resume to multiple recruiters and HR hiring managers at the same company.
  • Don’t apply for jobs for which you don’t even meet the basic requirements.
  • Don’t send your resume to the same recruiters over, and over, and over again.

What All Of This Means For You

Looking for your next job has always been a challenge. In today’s online hyper-connected world, some things have become easier while others have become much more difficult.

It’s all to easy to become too eager when looking for your next IT job. If you work with too many people or send your resume out too far and wide then you risk being black listed by recruiters and hiring managers.

Keep your job search focused and stay honest with what you tell people about yourself. You will find that next job but only if you treat the people who will help you to find it with respect.

Question For You: Do you think that you should apply directly for jobs even when you are working with a recruiter?

Click here to get automatic updates when The Accidental IT Leader Blog is updated.

What We’ll Be Talking About Next Time

As IT Leaders we are always looking forward to our next challenge, the big project that looks impossible at the beginning, but which through our superhuman efforts turns into a technical and business success story. This is all great, but we do need to be careful because there’s one big project out there that could do us in – governance, risk and compliance (GRC).