Posts Tagged ‘time management’

The Answer Is 9, But Do You Know What The Question Is?

Thursday, November 5th, 2009

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Your Technical Skills Aren't Going To Get You Your Next Promotion...

Your Technical Skills Aren't Going To Get You Your Next Promotion...

What is it going to take for you to get promoted? What set of skills as an IT Leader do you need to develop in order to have any chance at moving up to the next level? If you don’t know what you need to know, then how is that promotion going to happen?

It turns out that once upon a time that the oldest man in the IT department at my company sat me down and explained to me what it was going to take to move up in my IT department. Now I’ll pass that information on to you.

The Oldest Man In IT

Ah, the early days in your IT career. All you really needed to know was one programming language and maybe some database skills and you were off and running. Nowadays it seems like you’ve got to know three or four languages, at least a couple of database dialects, and one or two web-based frameworks to get your job done.

What I hadn’t realized in my youthful exuberance was that learning more languages, databases, or web skills was NOT what the company wanted me to do in order to be considered for my next management promotion. This is what Carl told me on that day that changed my career forever.

Carl was the oldest guy working in the company’s IT department. Nobody actually knew how long he had been there, but we all knew that it was longer than we had been on board. Carl’s cube had the most amazing collection of “stuff” from magnetic tapes stacked on the floor to punch cards left over from when the “big transition” had happened to online storage. Oh, and he had a lot of ashtrays from when you could still smoke at your desk – that’s how long he had been on board.

Life Lessons From Carl

Carl and I got along fantastically. I don’t think that I had any special qualities, it was probably just that I was less of a young jerk than everyone else. The fact that I could admit when I was wrong and ask for help probably went a long way also.

At any rate, after I had been in the same frontline programming job for a couple of years, I happened to be having lunch with Carl one day and I blurted out that I was unhappy with my job. I told him that after two years I thought that I deserved to be promoted and I couldn’t figure out why it hadn’t happened yet.

Carl, in his slow, easy going way, asked me what I was going to do about this. I told him that I was going to show the powers that be that I deserved to be promoted: I was going to sign up for every training course and get every technical certification that I could. Carl sorta smiled at me and said “You can do all that, but it’s not going to get you promoted.

Just How Do You Get Promoted In IT?

Carl went on to explain to me that I was looking at the problem all wrong. He said that in IT as in all parts of a business, management really just does two things. Oh yeah, sometimes you’ll see exceptions to the rule in IT where managers will still be coding, but watch them: they probably won’t go far above their current position.

What Carl told me next is what has stuck with me for all of these years. He told me that in IT, just as in the rest of the company, mangers don’t actually do anything. That is, they don’t actually create things. Instead, the work that they do can be broken down into two separate tasks: they manage people and they manage budgets. If you understand this, he told me, you’ll be on your way to being promoted.

“Great, I don’t have experience doing any of that” I can remember telling him. Carl looked at me and said “Well then, there are nine things that you are going to have to learn before you can be promoted.” You can bet that I was reaching for a napkin to write down this golden advice. Here’s the list of things that I was going to have to learn to do that Carl shared with me:

  1. Understand your workforce
  2. Active listening
  3. How to be truly appreciative
  4. How to communicate clearly
  5. Use humor wisely
  6. Inspire a team
  7. Organization
  8. Time management
  9. Budget management

I can remember looking at that list somewhat in disbelief – I had none of these skills, how the heck was I going to prepare to be promoted?

What Does All Of This Mean For You?

Knowing what it takes to get promoted into the higher levels of IT management is, of course, only one part of the battle. I would argue that knowing what you need to learn is the first and the most important part of getting your next promotion.

You are not going to find all of the information that you need in one place. Sorry, going out and getting that MBA is not the silver bullet that will get you your next promotion.

What you are going to have to do is launch a multi-pronged strategy to acquire the skills that you need. Initial knowledge can be picked up by doing some reading; however, to really learn what you need to know, you are going to have to find ways to actually do the work in the real world before you get promoted.

Everything is possible, you just need to realize that even in IT, technical skills will only take you so far. Learning the skills that you need to become an IT leader is what is going to allow you to get to the next level in your career.

What single skill do you think that is a must have in order to get promoted in IT?

innovative?

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What We’ll Be Talking About Next Time

Bad things happen. Sometimes they are not all that bad – key employees leaving for example is bad, but not really all that “bad”. However, sometimes things really are bad: staff die or become seriously ill for long periods of time. What’s your plan for when this happens? What’s that, you don’t have a plan? You think that it’s the role of HR to take care of personal issues like this? Guess again…

IT Leader Job Hunting Secrets

Wednesday, February 11th, 2009
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You’ll Bag A New Job Quicker If You Know How To Hunt For One

You’ll Bag A New Job Quicker If You Know How To Hunt For One

It’s All About How You Use Your Time

So I like to talk about how to be a better IT Leader just as much as the next guy, but what are you supposed to do when your job has gone away? I’ve been getting a lot of email from IT managers who are finding themselves unintentionally “in-between jobs” for the first time in a long time. The first thing to realize is that no matter how long it takes to find the next job this is just temporary. The next thing to understand is that there are secrets to speeding up the finding of your next IT job…

The #1 problem that I see in IT managers that I’m working with who are searching for a new job after having lost their last one is that for the first time in a long time they don’t know what to do with their time. When they were working it seemed like they never had enough of the stuff. However, now that their job has gone away, they don’t know what to do with themselves.

The first thing that we all need to realize is that you’re going to need is some structure in your life if you want to hurry up the process of finding your next job. If you don’t have any structure to how you are spending your day, then you won’t be organized and you won’t be focused. This means that you won’t be able to get to where you want to go.

Job Hunting Is Like Having Another Job

When I’ve been between IT jobs, it took way too long for me to have this mental breakthrough: job hunting IS my job. When you have this understanding, a lot of other things start to fall into place. Just like any IT job that you’ve had in past, you need to structure you new job hunting job so that you have specific work hours and a schedule for getting things done along with deadlines.

The secret to making your job hunt a success is to treat it like a full-time job. This means that you’re going to have to do things like set aside some physical space for your job hunting work: that’s exactly what your home office was created for.

All too often immediately after having lost an IT job, we’ll sit down, sign onto Monster.com, and start applying for every job that we can find. Don’t do this.

Instead, go about starting your job search in the right way. The first thing that you are going to want to do is take some time to get well organized. This means that you’re going have to start off by taking the time to spend several days or even as long as a week to really get set up for your job search.

Getting set up means doing several things that are important to do, but not necessarily related to applying for any one specific job opening. Instead, you need to spend your time getting your resume in order, maybe creating some cover letter templates, even chasing down some good references would be time well spent.

The Three Bucket System

Face it, when you suddenly find yourself running a one person business in which you have to do everything, it’s pretty easy to reach a point where you just throw your hands up in the air and say “I give up!” Don’t do it. Julie Morgenstern a productivity author suggests that you view your day as being divided up into three separate compartments: preparation and research, meetings, and follow-up.

Her main point is that it is dangerous for us to spend too much time doing any one thing. What we need to do is to try to schedule a meeting every day (or at least five meetings a week). Instead of spending all of your time hunched over your laptop, this will help to keep you better connected to the outside world.

Julie also suggests that we end every day by planning the next one, plus the two days after that. This sets up a time horizon where we start to feel as though we know what’s coming up and so it’s not so scary. Face it, we are energized by getting things done and this will help us do that.

What All Of This Means For You

Losing an IT job is never good, losing an IT manager’s job is even worse. It’s all too easy to get lost in feeling bad for ourselves when this occurs.

The experts tell us that we need to sit ourselves down and realize that we have a new job: finding our next job. Getting organized and coming up with ways to divide up our days into productive segments will help us to get there.

The most important thing to remember when you are hunting for your next job is that you will find it. The only thing that you can’t control is how long it will take. Use these suggestions that we’ve discussed and that hunt will take less time!

Do you think that how well you are organized can reduce the amount of time that it takes to find your next job?

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What We’ll Be Talking About Next Time

How IT Managers Can Make Time Work For Them

Friday, October 31st, 2008
Product Mangers Can Turn Time Into Their Friend

IT Mangers Can Turn Time Into Their Friend

Just where does the time seem to go? I don’t know about you but as of late I seem to be running out of time or just simply running behind more often than in the past. I’d like to blame the current turmoil in the financial markets; however, that’s not the problem. There are many, many more people who are better qualified than I talk about time management (I’m sorta a fan of GTD myself), but I do have one secret that I’d like to share with you. No promises, but if you believe what I’m going to share with you and if you take the time to implement it, then there is a pretty good chance that you’ll become the best IT manager in the world. Sound interesting? Then read on…

If you think back a bit, you might remember that there was a book called The Secret that was very popular awhile ago. In a nutshell, the secret was that if you can imagine something, then you can make it happen. This applies to making others believe that you have control over your time. However, I’m going get just a bit more specific here and give you one single change that if you implement it will have a dramatic and positive impact on your life: start showing up early.

What this means in the day-to-day life of a IT manager is that you need to start to show up for meeting early (5-10 minutes will do) and even more importantly, you need to start to jump on call bridges early (5 minutes will do here). I don’t know about you, but up until just recently I was a constantly late shower-upper. I would slide into calls 5 minutes late and hope that whoever was running the meeting would not stop the call and ask who had just joined when they heard the “beep” that announced my arrival. I’d slug through the call and then slink off when it was over no better or worse for the time spent on the call.

A few weeks ago, I accidentally showed up for a call early. You can imagine how surprised I was when there was nobody on the bridge when I joined (there was that moment where I felt that I needed to check to make sure that I had the right call-in numbers). What happened next really caught my attention: other people started to join. These just happened to be people that I had been trying with no luck to get in touch with. I had very quick, very short conversations with three of them as they joined and got commitments from them to send me answers and materials that I desperately needed. As others joined I exchanged small talk with them and reconnected with people that I knew but had not seen in a long time. When the call’s leader joined he fumbled around for a bit and this gave me time to ask a very good, penetrating question about what he wanted to accomplish on this call and that got everyone involved in a discussion. Man, it was almost like I was running the show!

Based on the success of this accidental event, I started showing up early for all of my meetings that week and found that the same sequence of events repeated itself. Others looked at me as though I was in charge, I connected with other people who were in the meeting, and I was able to make face-to-face requests for support and materials that were never turned down. Wow – who knew that getting what you wanted could be so easy?

Yes, I realize that showing up early for meetings and calls won’t solve all of life’s problems. However, it sure seems to make a lot of little things run much easier. When you couple that with the fact that it’s so very easy to do, why not give it a try and see what it does for you?

When do you show up for meetings & calls – early or late? When you are the one who is running the meeting do you show up early or do you still come late? Have you always been this way or did something cause you to be an early/late person? Leave a comment and let me know what you are thinking.